INS 2019
 


!! HOUSING ALERT !!

In the past, companies have posed as housing bureaus for INS and have solicited exhibitors, offering them "early exhibitor rates." Such companies do not have rooms at official INS hotels for our event dates. They are scam artists who are trying to sell rooms they do not have in their inventory. Please do not provide them with your credit card information or sign contracts with them, because there will be no guarantee that you and your staff will have rooms in Cleveland when you arrive to check in. The housing information you need for your staff is available below.

If you or your colleagues receive any solicitation, please notify the INS Meetings Department immediately, so that we can take corrective action and notify all exhibitors accordingly.


HOTEL ACCOMMODATIONS

A block of discounted hotel rooms has been reserved at the following hotels:


Baltimore Marriott Inner Harbor at Camden Yards

110 S Eutaw Street

Baltimore, MD 21201

$229++/night

To reserve your room at the Marriott, you can do so ONLINE or by calling 800-228-9290
Make sure to request the INS Exhibitor Block to receive the discounted room rate.




Renaissance Harborplace Hotel

202 E Pratt Street

Baltimore, MD 21202

$229++/night

To reserve your room at the Renaissance, you can do so ONLINE or by calling 
877.212.5752.

Make sure to request the INS Exhibitor Block to receive the discounted room rate.


A nonrefundable deposit for 1 night (room, plus tax) is required to confirm your reservation.
Reservation deadline is April 10, 2019


Exhibitors requiring five (5) or more rooms/night must download and complete a Sub-Block Agreement Form. Please submit your completed sub-block agreement and rooming list to the appropriate contact listed on the form below.

Marriott Sub-Block Agreement Form

Renaissance Sub-Block Agreement Form


EXHIBITOR HOUSING POLICIES

To help ensure that an ample number of group-rate rooms are available for both exhibiting companies and meeting attendees, and to contain attrition at headquarter hotels due to last-minute cancellations, the following housing policies have been instituted and will be strictly enforced:

 

  • Exhibitors and meeting attendees requiring 5 or more guest rooms a night are required to submit a Sub-Block Agreement, along with a rooming list and valid credit card, to guarantee each reservation. A deposit equal to 90% of the room block commitment is required to confirm your sub-block. Please note that a credit card is required at the time of booking, and a nonrefundable deposit of 1 night's room and tax will be charged.
  • Exhibitors and meeting attendees requiring 5 or more guest rooms a night, who do not complete a Sub-Block Agreement and make reservations individually will be sent a Sub-Block Agreement. If an agreement is not completed, the individual reservations will be cancelled.
  • Exhibitors are strongly encouraged NOT to make reservations within the attendee block. All exhibitor reservations found in the attendee block will be removed from the attendee block and reassigned within the exhibitor block, and a sub-block agreement form will be issued to the company. The practice of booking exhibitors in the attendee block reduces the number of hotel rooms available for meeting attendees and, ultimately, has an impact on overall meeting attendance and booth traffic.

CANCELLATION POLICIES

Individual Exhibitor Reservations: Room reservation cancellations or changes must be received by the INS Housing Bureau in writing and will be issued a cancellation date and number. By cancelling your reservation, you will forfeit your deposit.

Exhibitor Sub-Block Reservations: All block cancellations/reductions must be emailed to the INS Housing Bureau. An exhibiting company is allowed to reduce its sub-block by as much as 10% until April 1, 2019 without penalty. After this date, exhibitors will be held responsible for their entire block booked. A rooming list with specific guest names must be finalized and sent to the INS Housing Bureau by April 12, 2019. Name changes may be made to your rooming list after this date.



AIRPORT TRANSPORTATION
Unreserved cabs are available at Baltimore/Washington International Airport (BWI)
for approximately $35 to $40 each way.



PARKING


The Baltimore Convention Center

There is no on-site parking at the convention center. However, there are several options nearby.
Click here to view your options.


Baltimore Marriott Inner Harbor at Camden Yards

On-site parking: $30/day

Click here for more information.

 

Renaissance Harborplace Hotel

On-site parking: $33/day

Valet parking: $43/day
Click here for more information.